Case Managers
Keep IEP drafts, meeting notes, and student documentation organized in one consistent workspace, with a clear trail of who did what and when.
- Human Review Required
- Modular Adoption
- Works Alongside Existing Systems
- Role-Based Permissions
- Audit Logging
- Protected Document Handling
Built for the team, not just one role
One operating layer for the people doing the work
SpEd Coach is shaped around the daily reality of special education teams, with views and permissions tuned to each role.
Evaluators
Move from intake to draft report with structured templates, records review support, and clear handoff to review and signature.
Related Services Providers
Coordinate caseloads, scheduling, and session documentation alongside the rest of the IEP team without duplicate data entry.
Campus & District Leadership
See workflow progress, module adoption, and operational bottlenecks across campuses with role-scoped reporting.
Workflow modules
Adopt one workflow at a time, or roll them out together
Each module is a focused workflow, governed at the organization level and available to the roles you choose.
IEP Drafting
Structured drafting workspace for IEP narrative sections, with version history and reviewer handoff.
Evaluation Reports
Guided evaluation report workflow with consistent sections, references, and review checkpoints.
Records Review
Organize prior records, surface key documentation, and capture review notes for the evaluation team.
Related Services Scheduling
Caseload-aware scheduling that aligns provider time with student services and documents what was delivered.
Meeting Documentation
Capture, structure, and distribute meeting notes with attendee tracking and follow-up assignments.
AI governance
AI-Assisted Workflow. Human Judgment Remains the Final Step.
SpEd Coach uses AI to reduce repetitive drafting work, not to make educational, eligibility, placement, or legal decisions.
Human in the loop
AI assistance produces drafts and summaries. A qualified team member reviews, edits, and approves before anything is finalized.
Per-organization controls
Administrators choose which AI features are enabled, for which roles, and in which modules. Off is a first-class state.
Full usage visibility
AI activity is logged so leadership can see where it is used, by whom, and on what kind of work.
Data protection
A protected pipeline for sensitive student information
Every workflow that touches documents follows the same protected path. No AI step runs on raw, un-reviewed sensitive content.
- Step 1
Secure Upload
Encrypted in transit and at rest
- Step 2
Extraction
Structured document parsing
- Step 3
PII Detection
Identify sensitive fields
- Step 4
Redaction
Mask before downstream use
- Step 5
AI Assistance
Drafts and summaries only
- Step 6
Human Review
Required before finalization
Access to documents and pipeline activity is scoped by role and logged for administrator review.
Flexible adoption
Designed for how districts actually roll out new tools
Most teams do not adopt a platform in one move. SpEd Coach is built so leadership can introduce capability incrementally and keep control of the pace.
Start with one module
Pilot a single workflow with one team, validate the fit, then expand at your own pace.
Works alongside existing systems
SpEd Coach complements your SIS and compliance system. It does not replace them.
Per-organization configuration
Roles, modules, AI features, and integrations are configured per district or organization.
See how SpEd Coach fits your district's operations
A scheduled walkthrough with our team, scoped to your roles, modules of interest, and existing systems. No setup required to evaluate the fit.