AI Disclosure

What AI does - and does not do - inside SpEd Coach. What that means for your team.

Last updated June 2026

AI Assists With

Drafting IEP sections, including PLAAFP statements, goals, services, and accommodations
Generating Prior Written Notice drafts for ARD coordinator review
Drafting evaluation report sections for diagnostician review
Summarizing meeting notes and deliberation records
Reviewing and organizing uploaded educational records
Generating scheduling optimization suggestions for related service providers
Extracting structured data from uploaded educational documents

AI Does Not

Determine eligibility for special education services
Make placement decisions
Finalize, sign, or file any document
Provide legal, medical, or clinical advice
Act on behalf of a user without explicit in-product action and confirmation
Replace the professional judgment of educators, evaluators, case managers, or legal counsel

AI outputs are drafts. Human review is required before any output is used. No AI-generated content is published, filed, or applied without explicit human review and approval. This is a non-negotiable design requirement.

Human Review Is Always Required

Every AI-generated output in SpEd Coach must be reviewed, edited, and approved by a qualified professional before it is shared, signed, filed, or used to inform any decision about a student. AI output may contain errors, omissions, or fabrications. The platform is designed to surface AI assistance as a drafting tool - not as a source of final documents.

Privacy-Aware AI Processing

Before any content is sent to an external AI model provider, SpEd Coach applies a privacy-aware processing pipeline that includes PII detection, automated redaction, and tokenization where applicable. This is designed to minimize exposure of personally identifiable student information.

No automated system can guarantee perfect PII detection. Users should avoid entering raw student identifiers (names, SSNs, student IDs) into free-text AI prompt fields.

Organization Controls

AI can be enabled or disabled at the organization level
AI can be disabled per individual module
Monthly AI action usage limits are visible to administrators and can be configured
All AI invocations are logged for administrator review
Action allotments are transparent - users see their remaining balance before every AI task

AI Action Definition

AI usage is measured in AI Actions. One AI Action = one time SpEd Coach AI performs a meaningful task on your behalf (drafting, summarizing, extracting, or optimizing). Uploading documents, tagging, viewing results, and exporting are always free and never consume an Action. Records Review uses 1 Action per 25 pages (maximum 10 Actions per submission). First AI failure is free; retry uses 1 Action.